Privacy Policy

1.Purpose

This document is a statement of the basic policy of CHOWA GIKEN Corporation(CGC), (hereinafter called "we"
Hereafter, we will position this document as the foundation for the protection of personal information.

２.Basic Statement

As a provider of information system solutions, we believe that personal information is an important asset of individuals and that its protection and appropriate use is a fundamental part of our business activities as well as a vital social responsibility. We will take measures to ensure that personal information is not handled beyond the scope necessary to achieve the specified purpose of use, and we will handle personal information appropriately in accordance with the prescribed rules for acquisition, use and provision of personal information.

３.Disclose to third parties

We will not provide personal information to a third party unless we have obtained the consent of the individual or there is a legitimate reason to do so by law.

4.Compliance with Laws and Regulations

We will comply with the laws and regulations, guidelines and other standards set by the government regarding the handling of personal information.

5.Countermeasures and measures

We will take measures to prevent the leakage, loss or damage of personal information held by us and take the necessary corrective measures.

6.Establishing a contact point

We will set up a complaint and consultation desk for the handling of personal information and the personal information protection management system.

7.We operate a personal information protection management system based on the JIS standard (JISQ15001), and we will continuously review and improve it.

Established date　　July 1, 2018
Last revision date　March 1, 2019

CHOWA GIKEN Corporation(CGC) Managing Director
Takuya Nakamura

For inquiries about the Privacy Policy
Hokudai Business Spring 2 Kita 21 Jo Nishi 12 Chome, Kita-ku, Sapporo, Hokkaido Postal code 001-0021　
CHOWA GIKEN Corporation(CGC)　Personal Information Protection External Relations Desk

Personal Information Protection External Relations Desk

Email inquiries
office@chowagiken.co.jp

Handling of Personal Information

We handle personal information as follows, based on our privacy policy.

1.Our Company Name

CHOWA GIKEN Corporation(CGC)

2.Name of the personal information protection manager

Managing Director for Personal Information Protection:　Hiyori Kanazawa（E-mail：office@chowagiken.co.jp）

3.Scope of application

This sets forth the handling of all personal information handled by us in our business.

4.Purpose of Use of Personal Information

We will acquire and use personal information for the following purposes.

Distributing information and providing information about our services
For advertising, promotion and sales promotion activities related to our business and services
For providing marketing research, analysis and analytical data for our services
For responding to various inquiries
For contacting customers, fulfilling contracts, requesting performance
For fulfillment of tasks entrusted to us by our clients, such as system development, operation and maintenance
For recruitment screening for applicants and contacting them
For confirming the skills and abilities of subcontractors, etc. to secure engineers and manage personnel
For human resource management, labor management, health management, and safety management for our employees, as well as responses to government agencies and others related to these operations

5.Provision and deposition of personal information

We will not provide or deposit personal information acquired to a third party, except in the following cases.

In cases we have our clients' consent
In accordance with the law
In cases in which it is necessary for the protection of a person's life, body, or property, and in which it is difficult to obtain the consent of the person
In cases in which it is necessary to improve public health or promote the healthy development of children and in which it is difficult to obtain the consent of the person
In cases in which it is necessary to cooperate with a national agency, a local government, or an individual or entity entrusted by one in executing the operations prescribed by laws and regulations, and in which obtaining the consent of the person may interfere with the execution of the operations concerned
In cases in which the handling of personal information is entrusted to a third party within the scope necessary to achieve the purpose of acquisition and use
In cases in which personal information is provided as a result of the succession of business due to a merger or other reasons

We may provide your personal information, such as your name, workplace and home addresses, phone number, fax number, email address, etc., to our partner companies, universities, independent administrative agencies, and other research institutions when we need to do business with them. In this case, personal information will be provided in paper or electronic media. You may request us to stop the provision of your personal information.

6.Handling of Specified Personal Information

With respect to our business activities, mainly in the information service industry, we will comply with the Act on the Use of Numbers to Identify Individuals in Administrative Procedures (hereinafter referred to as the "Number Law"), the Act on the Protection of Personal Information, and the Guidelines for the Appropriate Handling of Specified Personal Information (Business Edition) with respect to Specified Personal Information.
We will ensure the proper handling of Specified Personal Information by setting our "Personal Information Protection Policy" as the "Basic Policy on the Proper Handling of Specified Personal Information".
The Company shall acquire and use Specified Personal Information to the extent necessary to achieve the purpose of use of Specified Personal Information for the performance of administrative procedures related to social security, taxation and disaster countermeasures as set forth in each item of Article 9 of the Number Law.
The main scope of use of Specified Personal Information handled by the Company is as follows.
1. Operation in which the Company receives specific personal information from its employees, etc., writes it in the necessary documents such as withholding tax certificates for salaried and retired income, payroll payment reports, employment insurance notifications, notifications of the acquisition of health insurance and employees' pension insurance qualifications, etc., and submits it to the tax office director, the head of the municipality, the head of the Japan Pension Service, etc.
2. Operations in which we receive the provision of Specified Personal Information and submit it to the Director of the Tax Office in the form of a payment record such as a record of remuneration, fees, etc., a record of payment of dividends, distribution of surplus and interest on foundation funds, a record of payment of real estate rental fees, etc., a record of payment of consideration for the transfer of real estate, etc.
3. Operations for which we have been entrusted by a government agency or other business entity to handle specific personal information.
We will not provide any specific personal information of an individual to a third party unless it is required by laws and regulations. We will not share the information with any third parties. However, in cases that correspond to any of the items set forth in Article 19 of the Number Law (Restriction on Provision of Specified Personal Information), the Company may provide Specified Personal Information to a third party.
We may outsource the handling of specific personal information within the scope of the purposes of use stipulated by law.
Requests for disclosure, correction, addition, deletion, cessation of use, cessation of provision to a third party, notification of the purpose of use, or complaints about specific personal information held by us shall be in accordance with "7. Disclosure of Personal Information, Complaints and Consultation" of the Company.

7.Disclosure of Personal Information, Complaints and Consultation

We will disclose, revise, or delete personal information we have obtained upon request from the customer or his/her agent, except in the following cases.
In addition, we accept and respond to complaints and consultations from customers regarding the handling of personal information and the personal information protection management system at the contact point below.
1. In cases where there is a risk of harm to the life, body, property or other interests of the individual or a third party
2. In cases where it is judged to be a significant hindrance to the execution of our business.
3. In cases where it would be a violation of the law
To request disclosure of your personal information, please prepare the required documents for (2) "Request for Disclosure" and "Request for Correction" below, and submit them by mail.
Please note that we do not accept requests by phone, fax, email or other methods.
1. Contact information for complaints and inquiries about document delivery and personal information protection
  Postal code : 001-0021
  Hokudai Business Spring 305, 2 Kita 21 Jo Nishi 12 Chome, Kita-ku, Sapporo, Hokkaido
  CHOWA GIKEN Corporation
  Administration Department Information desk
  TEL：011-717-7017
  E-mail：office@chowagiken.co.jp
2. Required documents for "Request for Disclosure" and "Request for Correction”.
  1. The person him/herself requests the documents
    - "Request for Disclosure" and "Request for Correction”
      Please download the file below and fill in all the required information.
    - Documents for identification
      Please download the "Required Documents for Requests of Disclosure and Requests of Correction" from the file below and enclose a copy of an official document that can certify the person's identity as stated in "the person him/herself requests the documents".
  2. Representative person requests the documents
    - "Request for Disclosure" and "Request for Correction”
      Please download the file below and fill in all the required information.
    - Documents for identification both of the person him/herself and representative person
      Please download the "Required Documents for Requests of Disclosure and Requests of Correction" from the file below and enclose a copy of an official document that is stated in "Representative person requests the documents"
    - "Appointment letter"
      If you are an agent, please download the file below and fill in all the required information.
3. Fees
  1,000 yen for each Disclosure or notification of purpose of use. Please enclose 1,000 yen worth of postage stamps with Application documents。
4. Respond to "Request for Disclosure" or "Request for Correction"
  We will send you a written "Response".

1.＜Forms＞